AMENDMENT TO “RESOLUTION ON OPEN MEETiNG AND

RECORDS”, Passed by the Board of Aldermen of the City of Browning and

signed on September 8, 1998

Paragraph 10 of the above named Resolution is Amended to read as follows:

10. As the City has purchased a copy machine, small quantities of public documents, when so requested, will be provided at a charge of 10 cents per copy if copied on one side, or .15 cents per copy if copied on both sides, plus $9.50 per hour for document search by the custodian, if required. Payment for copies shall be made prior to delivery.

10. (1) If the custodian determines that the quantity of copies requested is too large to be copied on the city’s copy machine, the city shall have the copies made at a copy center with charges and payment in accordance with the following procedure.

A. A written request for copies, listing the document or documents requested, shall be made to the custodian.

B. The custodian will make an estimate of the charges as follows, Estimated time required for document search, travel time to and from the copy center and copying time at $9.50 per hour (See Attachment “A”), mileage at thirty (.30) cents per mile to and from the copy center and estimated cost to the city by copy center.

C. Custodian shall deliver a copy of the estimate to person(s) requesting copies. If person(s) requesting copies wish to proceed, the person(s) shall deposit funds in amount of the estimate with the city. The final bill shall be based on actual time required for document search, travel time, copying time, mileage and charges from copy center. If actual costs are more than estimate, person(s) requesting copies shall deposit balance with city before copies are delivered. If actual costs are less than estimate, city shall refund the difference.

Passed by the Board of Aldermen and signed by the Mayor the 13th day of’ September,

1999.

Eldon Head, M yor

ATTEST:

Brenda Head, Clerk

DOCUMENTATION OF HOW AMOUNT WAS ARRIVED AT TO

CHARGE FOR CLERK’S DOCUMENT SERCH

Base Wage of City Clerk $5,400.00

FICA $413.00

TOTAL $5,813.00

Estimated hours worked per month 48 hr. 576

Estimated hours worked on Quarterly reports 8hr.

TOTAL ANNUAL HOURS WORKED 608

$5813 DIVIDED BY 608 = $9.56 PER HOUR

450.00 A MONTH GROSS PAY $415.57 A MONTH NET PAY AVERAGE MONTHLY HOURS

GETTING MAIL & PROCESSING DAILY 13HRS

BALANCING & KEEPING BOOKS 5HRS

MEETING AND PREPRATION 6HRS

WATER BILLS & BOOKKEEPING 4HRS

TYPING, FILING & GENERAL BANKING 2OHRS

TOTAL PER MONTH 48HRS

THiS IS A BASIC MONTH. THE QUARTERLY REPORTS AND BOOKKEEPING IS 8 HOURS EXTRA PER QUARTER.